A Day in the Life of an Event Manager

As a busy event agency, we are no strangers to delivering several events across a week – including multiple on the same day! Our secret to success? Teamwork! 

Being a fully immersive agency means that we can consistently rise to the challenge of delivering numerous events, as the majority of the excellence we produce is created in-house. One of our Event Executives, Becki, managed to make it to 5 events over the course of two days. Have a read of her diary below for a behind the scenes glimpse of what we get up to…

26th November

4:00pm – The Intercontinental Hotel, Park Lane – Arrive onsite, one of the conferences is already taking place, having been set up by our techs earlier in the morning. Liaise with the client, who is responsible for 5 of our events during this week. Check in with both the crew and client to ensure everything is running smoothly, take some pictures of the set, and make arrangements for tomorrow (we will be delivering two awards shows and a morning meeting for the same client tomorrow).

27th November

9:00am – The Intercontinental Hotel, Park Lane – Arrive onsite whilst the morning meeting is taking place – one of our project managers Aaron is busy leading a team of techs into rearranging yesterday’s conference room into an impressive awards show set for this evening’s event. Assist the client in putting together the slide deck for the show, and oversee the construction of the set.

11:00am – The Savoy Hotel – Arrive onsite, technical team have been hard at work transforming the beautiful ballroom into a stunning venue for Spectator Magazines annual Parliamentarian of the Year Awards 2014. – Client, crew and speakers all come together for a rehearsal, the slide deck and music tracks are practiced with the host and the speakers are shown how to operate the slideshow.

1:00pm – The Savoy Hotel – The distinguished guests have all arrived, as well as press in the form of the Sky news team.

The Parliamentarian of the Year Awards 2014 begins, with many a familiar face making an appearance – Alex Salmond, Theresa May and William Hague to name a few!

3:00pm – Banking Hall – Another awards show, this time for a major blue chip company. Arrive as set up is well under way, the crew have done a great job of constructing a simple, yet effective set in the magnificent setting of Banking Hall. Liaise with crew and client to check everyone is happy, and take photos of the set.

5:00pm – The Intercontinental Park Lane – Arrive back for our final awards show of the day. We’ve transformed the slick and professional conference setting from yesterday into an innovative and contemporary design which perfectly represents the client and their awards show. Another famous face, newsreader Fiona Bruce, arrives onsite to begin rehearsals for her role as host. Final rehearsals to allow the data tech (controlling the slide deck), the host and the audio tech (in charge of microphones and walk up tracks) to practice together.

9:00pm – The Intercontinental Hotel Park Lane – The final awards show of the night begins and phew – we can all breathe a massive sigh of relief!!

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