Event Production Awards 2019 Finalists!

Top Tips for Virtual Presenters

Your Environment.

  • Choose somewhere quiet and private where you won’t be interrupted and remove anything you might not want to be seen on camera, ie. pictures, books, clutter etc. Think about what your environment says about you.
  • Dress for success. Wear clothing that is comfortable and reflects your personality and company culture. Avoid distracting prints, slogans, or logos.
  • If you’re wearing glasses, please check for reflections or glare from the screen.
  • Avoid bright background light (i.e bright window behind you), as this will turn you into a dark silhouette.

Engage Your Online Audience.

  • Keep it simple and use your slides as a reinforcement to your message.
  • Remember that your audience will be interested in hearing you discuss your findings and outcomes and/or central viewpoints or messaging.
  • Ensure you time your presentation before finalising it, and if necessary, adjust the number of slides accordingly.
  • As a rule of thumb, 1 ½ to 2 minutes talking per slide.
  • Keep bullet points down to a maximum of 5 per slide. Any more than that, and your content will be too small to read.
  • Use upper and lower case to achieve maximum impact.
  • Avoid low contrasts and very small fonts.
  • If you’re sharing your screen to show presentation slides, make sure you turn off all messenger apps, email pop-up windows, and other screens to avoid them appearing in front of your slides while you are presenting.
  • Always show the slides in full screen mode.

Tech Talk.

  • Participants want to hear you. Use a headset and if possible, use a headset with a noise-reducing microphone.
  • Check the microphone is well positioned, with the mic close to your mouth.
  • Test the microphone to make sure you’ll be heard loud and clear by your audience.
  • Try not to look away from the screen when presenting, as this will affect sound quality.
  • Always mute your microphone when not speaking, to avoid others hearing you use your keyboard, answer your phone, or talk to other people in the room.
  • People want to see you. Use your camera.
  • Check that your web camera is working and position your eyes directed to the camera with your face in the middle of the camera image. Make sure you’re close enough to the camera, so others can see your face when you are speaking or reacting to comments or questions.
  • Is your WiFi bandwidth sufficient for a call with a lot of webcam videos and content?
  • Always ensure that no one is on the same WiFi during the meeting or using bandwidth-consuming applications (i.e. streaming TV).
  • Always take the pre-event test call in the exact conditions (same location, same network, same device) that you will be using for your live session.